Heather Gronek
Gronek Virtual
Woodstock, ON

Email: heather@gronekvirtual.ca
Website: www.gronekvirtual.ca

About Us:

Gronek Virtual provides executive and personal administrative support, utilizing over 15 years of combined executive administrative experience. Gronek Virtual strives to support the administrative needs of small business owners, executives, entrepreneurs, and all-around busy individuals. Our goal is to bring calm to the chaos and overwhelm.

Services:

General Administration

• data entry; research; filing; copying; purchasing; letters; reports; proposals; presentations; spreadsheets; form creation, etc.

Communication

• emails/inbox management; blog and social media posts; mailing lists (SurveyMonkey, MailerLite, ActiveCampaign); mail merges; newsletters; flyers and brochures

Calendar Management

• calendar support; meeting/event planning coordination; recording minutes

Travel Planning

• travel research; itinerary development; application assistance (passports, visas, nexus); reservations: airline, train, car, hotel, etc.

Light Bookkeeping

• client invoicing; expense tracking; payables/receivables; bank deposits; budget forecasting; report generation

Personal Assistance

• ad-hoc personal support requests (administrative, documents, inbox, calendar, personal and family travel, events, resumes, etc.)

Sophie Gagnon
Saint-Antonin, QC

Email: info@sgagnon.ca

About Us:

I offer administrative support in 3 languages (French, English and Spanish). I have 15 years of experience, I am very organized, I love to proofread French documents and I have a good knowledge of Word, Excel and PowerPoint.

Services:

Proofreading of French documents
(With my sharp eyes, I can see typos and mistakes)

Creation of documents in Word, Excel and PowerPoint
(I love working with these tools!)

Online research in French, English and Spanish
(I am very curious and would be happy to search all kinds of information for you)

Data entry
(Done with great precision and discretion)

Project coordination
(I love coordination and I am well organized)

Other services as needed
(Don't be shy and tell me the services you need in French, English or Spanish. I will be happy to help you out if I can!)

Anita Stenner
Stenner Virtual Concierge
Richmond, BC

Email: anita@stennervirtualconcierge.com
Website: www.stennervirtualconcierge.com

About Us:

We are a Virtual Concierge Service offering administrative support and concierge services to Business Owners, Busy Professionals and Families.

Services:

Calendar & Email Management, Customer Support, Travel Planning, Rental Property Management, Research, Accounting, Social Media, Concierge Services

Natashia Tiel
Tiel Virtual Solutions
Airdrie, Alberta

Email: natashia@tielvirtualsolutions.com
Website: www.tielvirtualsolutions.com

About Us:

Our mission is help you stand out online, build authentic connections and create a lasting impact in this world – without the marketing or tech overwhelm. I love to empower coaches and course creators with all-in-one Digital Marketing & Kajabi support to propel your business to new heights.

Services:

Leave behind those marketing and Kajabi technology struggles to embrace the journey of creating your lasting impact in this world.

Here are a few areas we can help with:

• Digital Marketing Support - Let us help you stand out online and make authentic connections with your audience.
• Kajabi Tech Support - Let us remove that Kajabi tech headache and create branded, engaging courses, plus more.
• Course / Product Launch Support - Let us keep your launch on track and meet your goals for an almost 'stress-free' launch.

We specialize in providing support with ConvertKit, Mailerlite, Kajabi, Teachable, and Wordpress.

Book a Quick Teatime Chat today: https://tielvirtualsolutions.com/discovery

Creating a lasting impact is only one decision away!

Carla Kroeker
Northern Lights Virtual Solutions
Prince Rupert, BC

Email: carla@northernlightsvirtualsolutions.com
Website: www.northernlightsvirtualsolutions.com

About Us:

I help busy female entrepreneurs and small business owners maximize their productivity, by tackling their day-to-day administrative tasks which allows them to be able to focus more on their clients and their larger ROI activities.

Services:

• Email Management
• Copy Writing
• Podcast Management
• General Administrative tasks:
• Transcription of audio files
• Appointment and phone call scheduling
• Travel arrangements
• Data entry
• Preparing agendas and minutes for meetings
• Draft letters and emails
• Send cards and gifts
• Calendar organization and scheduling
• Database organization
• File management (Google Drive, Dropbox, etc)

Hawa Hanumuthoo
PHL Virtual Assitants
Calgary, Alberta

Email: hawa@phlvirtualassistants.com
Website: www.phlvirtualassistants.com

About Us:

Hi, I'm Hawa! A Dedicated Virtual Assistant with a Wealth of Experience in Customer Care
As a virtual assistant with years of experience in customer care and a diploma in medical office administration, I have a unique set of skills that enable me to manage tasks effectively. I specialize in providing administrative services to support healthcare and wellness practitioners, including social workers, psychotherapists, and naturopathic doctors, among others.

Services:

Customer Service
Billing
Email Management
Scheduling
Labs
Administrative Support

Erin Kellie
Coastal Blue Media
Gibsons, British Columbia (BC)

Email: erin@coastalbluemedia.com
Website: www.coastalbluemedia.com

About Us:

Providing virtual brand experience and online marketing support for results-driven SME service-based business working towards brand growth. I focus on the marketing (activating getting visible to your ideal clients online) to enable you becoming the business owner you always envisioned!

Our Services:

MARKETING & BRANDING

• Marketing Plans
• Social Media Strategy & Planning
• Brand Identity & Logo Design
• Email Newsletters Creation & Management
• Blog Management
• Lead Capture Systems
• Marketing & Sales Funnels
• Website & Digital Presence Audits

SOCIAL MEDIA

• Social Media Management
• Content Creation Graphics & Banners
• Social Media Strategy
• Social Media Content Plans
• Photo/Video Editing for Social
• YouTube Content Management

WEBSITES & FUNNEL PAGES

• Sales/Lead Capture/ Funnels
• WordPress Website
• Shopify Websites
• Blog Setup & Maintenance

GRAPHIC DESIGN

Layout & Set up for Print and Digital:

• Digital Assets & Resources
• Lead Magnets
• eBook creation
• Course Workbooks & Other Materials
• Webinars/Presentations Slide Decks or PowerPoint
• Marketing Collateral Materials
• Fliers/Brochure/ Posters/ Print or Digital Ads

Clarissa White
Clarissa White
Lower Sackville, Nova Scotia

Email: hello@clarissawhite.com
Website: clarissawhite.com

About Us:

Clarissa White specializes in helping online course creators get set up online (with global privacy compliance where needed), streamline businesses behind the scenes, and manage teams and projects.

Services:

Get set up online

• Build/update websites
• Set up course platforms
• Website & app compliance - I'll set up and manage legally compliant privacy policies, cookie policies, terms & conditions, and consent solutions

Systems & Process Management

Set up, streamline, document and manage repetitive tasks & processes such as email marketing, content creation, social posting and more

This will give you peace of mind that you can delegate the work to appropriate team members and expect consistently top-notch results.

Project management

Plan, organize and direct the completion of projects while ensuring these projects are on time, on budget, and within scope.

Nadine C. Goodine
RainCoast Virtual
Vancouver, BC

Email: hello@raincoastvirtual.com
Website: www.raincoastvirtual.com

About Us:

I offer my decades of experience in administration, marketing, client service and writing, as well as my business knowledge, to business owners seeking to grow their business while carving out a positive work-life balance.

Services:

Admin
Email management, calendar management, appointment booking, follow ups, invoicing & expenses, social media updates, research, travel coordination, proofreading, transcription.

Client Management
Client follow up, client/supplier meeting preparation & coordination, customer service administration, gift/thank you card service

Content Creation & Social Media Management
Research, editing & proofreading, writing, newsletter coordination, social media community management

Translation
French to English

Hélène Simon
Noteworthy Virtual Assistant
Richmond Hill, Ontario

Email: hello@noteworthyva.ca
Website: www.noteworthyva.ca

About us:

Experienced bilingual (French and English) administrative professional supporting individuals, entrepreneurs and executives by providing personalized and scalable services while ensuring the smooth functioning of their organization.

Services:

Bilingual (French and English) executive assistance, Calendar and email management, Document preparation, Meeting coordination and planning, Travel Planning, Time management and project support, Expense report management, Problem-solving… and more!

Lisa Owens
ASSISTIFY Virtual Assistants
Calgary, Alberta

Email: info@assistifyva.ca
Website: www.assistifyva.ca

About Us:

ASSISTIFY Virtual Assistants serves entrepreneurs and small business owners across Canada. Our goal is to provide services that allow business owners to focus their attention on growing their business while leaving their office duties to us.

Services:

General Administration, Executive Administration, Office Management, Call Answering & Virtual Reception (Booking appointments, answering general questions).

Office tasks include, but are not limited to:

• Email management
• Data entry
• Professional correspondence
• Travel arrangements
• Document proofreading, editing, & preparation
• Online filing system creation/management
• Monthly invoicing
• Accounts payable
• Accounts receivable
• Pre-qualifying job candidates

If our website doesn’t show something you are looking for, please email us to confirm whether we can do it or not.

Karen McBride
BKM Virtual Support Services Inc.
Georgetown, ON

Email: hello@bkmvss.com
Website: www.bkmvss.com

About Us:

My business partner Beth McGillivary and I focus on providing services to all levels of business - entrepreneurs to CEO's. With our combined corporate experience, our clients can expect unparalleled professionalism when dealing with us. A common feedback theme from clients is that we are extremely responsive and easy to work with.

Services:

We provide support in administrative functions, visual design, website design/maintenance/SEO, project management and social media. We will work with you to create a customized plan to suit the needs of your business.

Rachel Everington
The Executive Ninja
Beamsville, Ontario

Email: rachel@theexecutiveninja.com
Website: https://www.theexecutiveninja.com/

About Us:

The Executive Ninja team is your behind the scenes dream team making sure the i’s are dotted, t’s are crossed, and the to do’s are done well, right, and efficiently. The Ninja team is more than “the help.” They are leaders and your partners who strategically help you grow your business by helping you get things done by removing the day to day overwhelm so that you can get your time back in order to focus on revenue generating activities.

Services:

• Executive assistance
• Client management
• Operations support
• Project management
• And more!

Martina Rowley
Martina Rowley And Company
Orangeville, ON

Email: mrowley@martinarowley.com
Website: https://www.martinarowley.com/

About Us:

We are experts at supporting established 6-figure business owners, who are juggling everything themselves and know they can and need to do better. We have a proven support system that gets you more organised and focused, with more time for you to work on growing your business, profits and what matters most to you. We are Your Plus One in Business.

Services:

Our blend of back office support, process streamlining and consulting, as well as accountability coaching means we have your back. We apply a proven 5-step system for client support within our four key service areas listed below. See our website for details and to book a complimentary 30-minute Discovery Call.

ADMINISTRATION: We handle document creation and organisation – from simple documents to detailed reports, setup forms, Excel spreadsheets and PowerPoint slide-decks –, handle your calendar and meeting scheduling, plus recurring and time-consuming tasks and lists, online research and follow-ups.

BUSINESS MANAGEMENT: We streamline, organise and help manage your business activities to improve efficiency and save you time. That may include recommending and setting up online business tools that help reduce time needed to input, share and find or track documentation by streamlining recurring processes. We also help determine and seek business development opportunities.

PROJECT MANAGEMENT: We plan, execute and coordinate projects, your team, vendors and collaborators to keep your milestones on track and ensure everyone contributes to and meets their individual and team due dates.

ACCOUNTABILITY: We provide structure and focus when you get side-tracked by shiny new objects or simply feel overwhelmed by the multitude of tasks that need doing. Through our weekly check-in calls with you, we hold you accountable on your tasks and business goals, ensure that we take enough work off your plate to lighten your workload, and guide or coach you on more effective methods of time management and how you schedule and use your time.

Ashlee Hyde
Nascent Administration
Williams Lake, British Columbia

Email: ashlee@nascentadmin.ca
Website: www.nascentadmin.ca

About Us:

Nascent Administration strives to provide you with the opportunity to return to being in service to your clients with your unique gifts. Our life’s purpose is to create a compassionate service that will encourage you to thrive beyond your business.

Services:

• Organization/Maintenance

  • Calendar management
  • Contact management
  • Digital Filing and Organizing
  • Manage on-going deadlines
  • Manage tasks; planned or otherwise
  • Email Management

• Data entry

  • Proposal Tracking sheet
  • Contact Management
  • Client records maintenance

• Planning

  • Travel
  • Event
  • Meetings
  • Conferences
  • Virtual training sessions

• Contract management

  • Manage bid intake and Distribution of Amendments
  • Maintain Proposal tracking sheet
  • Project Coordination and Coordination

• Document Prep

  • Client Intakes/On-boarding
  • Creation of proposal document templates
  • Develop and maintain SOPs
  • Document formatting
  • Prepare team and administrative meeting agendas and action items

Jennifer Powell
Powell Prosperity
Paisley, ON

Email:  jenn@powellprosperity.com
Website: www.powellprosperity.com

About Us

We strive to eliminate the time-consuming administrative tasks from our partners so they can focus on the End Goals.

Services

Aundrea Aloe
Virtual Assistant Geeks
Corbeil, Ontario

Email: aundrea@virtualassistantgeeks.com
Website: www.virtualassistantgeeks.com

About Us:

My goal is to help small businesses/entrepreneurs create an online presence. I can help with creating & maintaining your website with Wordpress, ensuring that it is SEO friendly by doing internet research. I can create and maintain your social media channels, using Hootsuite. Want to be a bit creative with your online presence? I can create images using Canva, or short intro videos using Powtoons. If you need administrative assistance, I have over 20 years experience using Google Office Suites, Mac Suites and MS Office. I love to organize! If you have a project you need help with...I can help!

Services:

• WordPress Design/Maintenance
• Implementation of Social Media
• SEO Optimization of Social Media and Website
• Short videos for your website or social media using Powtoons
• Images using Canva
• Administration Support - Google, MS Office & Mac Suite
• Transcription of audio/video files

Kelly Bell
Kindabell5
Cochrane, Alberta

Email: kindabell5@gmail.com
Website: kindabell5.com

About Us:

Kindabell5 is a virtual assistant and graphic design studio based in Cochrane, Alberta.

Services:

General administrative tasks
Email management
Calendar management
Data entry and management
Social media management
Graphic design services
Other tasks as needed

Tamara Riddell
It's In The Details
Guelph, ON

Email: tamara@itsinthedetails.ca

About Us

Taking care of the details is what I am all about! I have been referred to as the “glue that holds the office together”. I continue to carry this trait with me as I work with each of my clients.
Whether I am booking executive or corporate travel, developing administrative practices and procedures or handling the bookkeeping, business owners can rest assured knowing that I will deliver top level service at all times. I also work with an eye on continuous improvements for efficiency and cost reductions whenever possible.
I currently live in Guelph, Ontario working mainly out of my home office but am able to work with clients all over Canada and the U.S. thanks to today’s online technology.

Services

Executive Assistant
Personal Assistant
Bookkeeping
Payroll
Government Remittances
HST Filing Reports
Email Management
Calendar Management
Travel Booking & Research- personal & business
Expense tracking
General Admin
Property Management

Liuda Osovscaia
LO Business Solutions
Toronto, Ontario

Email: liudamvp@gmail.com
Website: www.lobusinesssolutions.com

About Us:

We work with small and mid-size businesses helping them stay on track by managing their projects, systems, and teams allowing them to reach their goals as well as make their businesses more manageable and productive.

Services:

ONLINE BUSINESS MANAGEMENT

• Project Management
• Event Management (Summit & Conferences, Webinars, Workshops)
• Online Course Management
• Operations Management
• Marketing Management

VIRTUAL ASSISTANT

• Executive Administration

  • Managing schedule and appointments
  • Arranging meetings and other events
  • Managing filing systems
  • Preparing, editing, and formatting documents and presentations
  • Conducting research
  • Managing & creating invoices
  • Travel arrangements
  • Etc…

• Marketing Support

  • Website updates
  • Email management (Newsletters)
  • Monitoring social media accounts
  • Producing marketing and promotional materials
  • Researching and analyzing data
  • Helping to organize market research
  • Provide a list of article topics for blogs and newsletters
  • Etc…

• Virtual Event

  • Creating marketing materials
  • Managing the registration process
  • Coordinating with vendors
  • Sending invitations and coordinating RSVPs
  • Preparing any and all training materials, presentations, and agendas
  • Etc…

• Online Courses

  • Set up an online course platform (Teachable, Thinkific)
  • Formatting course materials
  • Upload lesson content inside the classroom
  • Collect testimonials