How to Get Things Done In Your VA Business

How to Get Things Done In Your VA Business

Does your to-do list seem to be never-ending in your Virtual Assistant business?

Whether you are trying to get your VA business off the ground, full with great clients, or somewhere in between, the task list sometimes just seems to get bigger.

One of the things that many VAs I know struggle with is setting goals.

I remember when someone taught me to set goals ‘way back when’. They taught me to have a 10 year goal, a 5 year goal and so on. I found it totally overwhelming to set a goal that far away – let alone figuring out what I needed to do to reach it.

I started setting short-term goals instead. Of course they are connected to the long term vision I have for my business, but I find that setting short-term goals helps keep things much more in focus for me. And maybe it can for you too.

Because you can get so many more things done in your VA business when you set a goal, and then put the action steps in place to do it. Here’s how:

We’ll use the example of finishing your website (it’s a big thing with so many VAs, that it keeps them stuck!)

1. Define the big goal.

Write down what it is you want to accomplish. Launch website. That’s it. Step 1 done!

2. Identify the action steps to reach the big goal.

Here’s where the work happens. Write down every single thing you need to do to reach that big goal. There are lots of steps for this goal – make sure you write down all of them – domain name, host, theme, pages, content, images, graphics/logo, etc.

3. Break those steps into actionable tasks that you can do every day.

By breaking your activities into small tasks, you can fit something in every single day to help you reach your goal. Choosing your domain name can be one. Buying it can be another. Choosing a theme. Deciding on pages. Creating an image. Calling graphics contact about logo. Small activities that take 15 to 20 minutes a day.

4. Create a checklist with your daily tasks.

Putting things together in a checklist can help you organize the order in which you need to get things done. And it helps you to assign deadlines to the things that you need to do. And of course, you get to check things off as you do them – is there any better sense of accomplishment?

5. Assign the daily tasks into your calendar.

When you have broken down your tasks to a small chunk of time, you can do a little bit every single day – instead of trying to work on it for 2 hours on a Sunday night, you can do 15 minutes every single day, and accomplish much more in less time.

6. Complete your small daily task every day.

You will find yourself moving closer to your goal every single day when you are focusing on it daily. And if you do miss one day, you are only 15 minutes ‘behind’. Not like if you miss that 2 hour block on a Sunday night!

7. Reach your goal!

It really is that simple. The easier you make things for yourself, the easier it will be to set and reach goals.

And I promise you when you take this approach of task and time management, you will get more done.

Whatever you need to do, use these steps and see just how well it can work for you!

If you need help with time management and other business tips, look no further than your VA community! An annual membership in CAVA is the answer. CAVA is a professional association for Virtual Assistants in Canada. We provide community, visibility, resources, connections, training, client opportunities and so much more. Check out our full list of benefits here: https://canadianava.org/join-cava/

About the Author: Tracey D’Aviero is a Virtual Assistant Coach, Trainer, Speaker and Author. After operating a busy VA business of her own since 1996, Tracey began teaching others to run their VA businesses in 2010 through Your VA Mentor. In 2016 she purchased the CAVA and GAVA VA associations and now teaches and coaches VAs exclusively. She has a vast amount of experience working in many different industries which helps her to offer her students and coaching clients a unique perspective and sound advice. She is a proud advocate of the Virtual Assistant industry. Learn more about Tracey’s journey in the VA industry here.

Just Do It!

Steps to your Goals

 

 

 

 

 

 

 

Do you have a wish list of things you want to get done in your business?

If you don’t, you should. You should have a list of short term and long term goals, and an even bigger strategy for your wish list.

If you do have a list, stop now and have a look at it.

How are you doing with developing or implementing the things you need to get done?

If you’re like me, you probably have a lot of things on the list. Maybe you don’t even know where to start.

I say, start at the beginning!

Just pick something … anything (something small would be best to start!) and get it done.

Maybe you want to set up a blog.

Maybe you want to start a newsletter.

Maybe you want to update the content on your website.

Maybe you want to sign 3 new clients over the next month.

Whatever it is, just do it!

Set a workable plan in place. Give yourself deadlines and then make a list of what you will need to do to get it done.

If you’re not sure what you need to do, get help from someone who knows.

You will not believe the excitement (and relief!) that you will get by finishing something that will make your business better.

And once you do one little thing, and bring it to completion, you can move onto the next thing.

Here’s a little checklist for you:

1. Decide what you want to do.

2. Decide when you need to have it done.

3. Put that date on your calendar.

4. Determine the steps you need to complete your goal.

5. Determine when you need to complete each step so that you can do it in the proper order, or in the proper stages.

6. Put those dates on your calendar.

7. Look at your deadline dates and make sure that they are reasonable and logical, and that you have time to do the pieces you need to do.

8. Make sure your deadline dates are short enough to create some urgency, but not so much that you are working intensely (or you may find that you will drop the ball if you miss one!)

9. Tell someone what you are doing, and ask them to help you stay accountable to complete it.

10. Hang your calendar where you can see it, and work towards your goal,

Getting things done is just a matter of making them a priority on your calendar, and then knowing the steps you need to go through to get them completed.

It’s a process each time, and once you go through it once, you will find that it’s easy, and you will be able to implement the same procedure for everything you do. Just do it!