4 Numbers to Track To Build Your VA Business

4 Numbers to Track To Build Your VA Business

Do you track any analytics or other numbers in your business? A lot of Virtual Assistants do this for their clients, but not for themselves.

It is important to look at what is happening in your VA business so you can make adjustments to what you are doing.

Basically, you want to do more of what IS working, and less of what is NOT working.

How do you know what’s working? You track it and analyze it!

Here are some important things to keep an eye on in your business.

Website Numbers

It is important to know what is happening when people are visiting your website. You should be looking at how many visitors you get each month (is it increasing?), where they are coming from, and what they are looking at. Google Analytics is very easy to set up and attach to your website, and it gives you the answers to all of these things and more. Look at which of your blog posts is the most popular so you can create more content that your audience will enjoy.

Email Numbers

When you send an email to your audience, it is important to have a look at what happens with it – how many people open it, how many click on the links you provide, and how many unsubscribe. If you are going to use email marketing as a strategy in your business, these numbers will tell you what your people respond to - so you can do more of it. Most email programs will provide reporting that helps you easily track these numbers for each email you send.

Audience Numbers

How many people are you reaching every day? It’s true that the more connections you make, the more clients you will get. Tracking how many people are in your audience is important. Quantity is not always better than quality, but you can’t stay small and expect to get noticed. Keep track of your email list and your social media followers – and make sure those numbers are growing consistently each month. A simple spreadsheet can help you monitor these numbers in one place (pull the numbers from the social media platform reporting areas).

Consults and Conversion Numbers

How many people do you talk to every month about your VA business? Success is in the numbers, and the more conversations you have with people, the more clients you will get. If you aren’t doing at least 4 consultations a month, you have room for improvement. You never know where your next great client will come from! Use a simple tracking spreadsheet to track who you talked to and what the next follow up action should be.

Tracking your analytics is just one part of being a successful Virtual Assistant. As you start to get busier with client work, your own admin often falls by the wayside. But to keep your pipeline of potential clients full, managing your time doing these things is important so you can maximize the results.

If you are setting up your Virtual Assistant business and want more information about what you need to have in place to do it right, download our free Start Your VA Business checklist here. You will also get a complimentary Community membership in CAVA so you can see what we are all about.

About the Author: Tracey D’Aviero is a Virtual Assistant Coach, Trainer, Speaker and Author. After operating a busy VA business of her own since 1996, Tracey began teaching others to run their VA businesses in 2010 through Your VA Mentor. In 2016 she purchased the CAVA and GAVA VA associations and now teaches and coaches VAs exclusively. She has a vast amount of experience working in many different industries which helps her to offer her students and coaching clients a unique perspective and sound advice. She is a proud advocate of the Virtual Assistant industry. Learn more about Tracey’s journey in the VA industry here.

Ten Ways to Improve Your Website Credibility and Why It Matters

Credibility matters. Your website is one of the main connections your prospects have to you.

They don’t know if you are trustworthy. They don’t know if you know what you’re talking about.

Yet, when you can establish that you’re a credible company and resource, then you’re golden. Why?

Because people buy from companies they trust. They recommend them to others. They become loyal customers and visitors.

Here are ten ways to improve your website credibility:

1. Use facts and data

Demonstrate your credibility by backing up the claims you make with hard evidence. Cite statistics and data that support your statements.

2. Let your customers do the talking

Testimonials, reviews and endorsements go a long way toward convincing others of your credibility. In addition to strategically placing testimonials, reviews and endorsements on your landing page, consider creating a separate page, too. That way, visitors can click on the ‘testimonials’ page and read all the wonderful things people have to say about you.

3. Simple navigation

If a website is confusing to navigate we tend not to trust the source. However, if your website is streamlined and designed to enhance the visitor’s experience, then prospects can tell you’ve put them first.

4. Clean look

Have you ever landed on a web page that was so cluttered you didn’t know which way to turn? These pages are often littered with advertisements. It seems the only goal is to get you to click on something so they can earn a nickel in PPC revenue. Make sure your website doesn’t give off this vibe, even if your primary source of income is PPC. There are better ways to earn the trust of your prospects and thus earn a click.

5. Quality information

One of the best ways to earn a reputation for credibility is to consistently provide quality content. Share information that matters to your prospects and visitors. Show them why they can trust you. Be a source of information.

6. Quality companies

Represent or endorse companies that make you proud. Whether it’s an affiliate relationship, a partnership or you’re simply trying to provide a benefit, make sure you’re sending customers and prospects to websites and companies that you respect.

7. Organizations and affiliations

Join organizations that have earned credibility and respect. For example, become a member of the Chamber of Commerce. Join DMA if you’re a marketer. When visitors see logos and know you’re a member of a reputable organization, you earn credibility.

8. Win awards

Awards provide instant credibility. Find awards in your industry to apply for and make sure to post any wins and logos on your website.

9. Contact information

Make sure that your contact information is easy to find. In fact, consider placing it in the footer of every web page. Then also create a separate contact information page. IF a prospect or visitor cannot contact you, they'll wonder why you’re hiding.

10. Policies and procedures

State your policies and procedures up front. Make sure your statements are easy to find. Communicate your policies whenever appropriate. For example, mention your privacy policy and link to it when people sign up for your email list. Include a page or link on your site where visitors can find your policies. Consider a privacy policy and a guarantee or return policy if you sell products.

Bonus Tip: Finally, make it easy for visitors to find the answers to their questions. Provide a FAQ page and a contact form or customer service system. When you’re completely transparent and up-front about your business, you earn credibility.

For more information on how to set up the important foundations of your business, pick up our free Start Your VA Business Checklist for step by step tips on what you need to have in place for your VA business. Pick up your copy here.

About the Author: Tracey D’Aviero is a Virtual Assistant Coach, Trainer, Speaker and Author. After operating a busy VA business of her own since 1996, Tracey began teaching others to run their VA businesses in 2010 through Your VA Mentor. In 2016 she purchased the CAVA and GAVA VA associations and now teaches and coaches VAs exclusively. She has a vast amount of experience working in many different industries which helps her to offer her students and coaching clients a unique perspective and sound advice. She is a proud advocate of the Virtual Assistant industry. Learn more about Tracey’s journey in the VA industry here.